A zoo of services is when mail is in one place, files in another, documents in a third, and everyone has their own contacts. The team spends time switching, and the business loses control over where the work data lives.
Workspace365 brings mail, the disk, online documents, and shared contacts into a single hub, and moves management into one administration console — with no separate subscriptions or scattered panels.
No zoo
How one window replaces a scatter of services
- 01Mail on a domain
- 02Cloud disk
- 03Online documents
- 04Single console
- Documents are edited right in the browser
- Contacts are shared across the whole team
- Quotas and access are visible in one panel
Corporate email on a domain
Email on the company domain works over the familiar IMAP and SMTP, with webmail for browser access and shared contacts for the whole team. Quotas are set centrally, so mailboxes do not grow uncontrollably.
A unified address directory removes the situation where every employee has their own contact list and mail goes to the wrong place.
Files and online documents
A cloud disk based on Nextcloud stores work files, and editing of documents, spreadsheets, and presentations runs in Collabora right in the browser — without installing an office suite on every device.
Collaborating on a single document removes the exchange of versions by mail and the confusion over final files.
- a cloud disk for work files
- documents, spreadsheets, and presentations in the browser
- collaborative editing without exchanging versions
- shared access by permissions, not by links sent outside
A single administration console
Users, domains, and quotas are managed from one console. The administrator sees the whole picture at once and does not gather data across different services.
Administrative data control helps build internal compliance: it is clear who is set up, which rights are granted, and which resources are taken.
What changes for the team
An employee signs into one hub and lands straight in mail, files, and documents — with no separate logins for each service and no switching between disconnected systems.
The business gets a transparent structure: unified storage rules, a shared contact directory, and predictable access management instead of a scattered set of tools.
Quick checklist
- Consolidate the list of services used into one inventory
- Set up mail on a domain and quotas
- Migrate files to the cloud disk
- Connect online document editing
- Consolidate contacts into a shared directory
What to do next
KMVSG will gather mail, files, and documents into one Workspace365 hub and clear out the zoo of disconnected services.
This article covers: Workspace365 mail and files, Nextcloud cloud disk, Collabora online documents, single administration console.